Facilitron: Optimized Facility Management and Data Solutions

Facilitron: Optimized Facility Management and Data Solutions

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Jeff Benjamin, CEO, FacilitronJeff Benjamin, CEO
Each day across the country parents find themselves transporting kids, sometimes hundreds of miles, to sporting events run by not just local recreation departments, but increasingly by private organizations who organize leagues ranging from soccer to dodgeball and everything in between. The trend has gained momentum in the last decade with statistics showing a 55 percent increase in participation in for-profit sports leagues since 2010. That increased demand has put pressure on the limited availability of community spaces run mostly by cities and school districts and funded by taxpayer dollars.

Facilitron’s CEO Jeff Benjamin, father of three active kids, was all too familiar with these activities regularly volunteering to carpool his kids and others to practices and events. But one too many times his group arrived to find another team already practicing and no other fields available. With no one to call, the situation lead Jeff to wonder how public facilities were managed when community organizations came calling. The surprising answer in almost every case was pen and paper. “Not only is the request process pen and paper, but the whole interaction was by almost any measure a nightmare for both the renters and facility owners,” said Benjamin. And Facilitron was born.

Now just four years later, Facilitron has partnered with thousands of schools across the country to help them manage their facility use—both community requests and internal use schedules. The rapid growth is not simply the embrace of a Silicon Valley-style transformational product, but also the result of a unique business model—software, setup, and support at no cost.

Our emphasis is not on just making the data accessible, but to help districts understand the data

Instead of software licensing fees, Facilitron adds nominal service fees to community requests which allows them to support every partner and request with dedicated account managers and 24-hour customer support. “Our business model creates a relationship that’s more like a partnership; we invest in the school district and we support every transaction the whole way,” Benjamin continued. The process begins with Facilitron’s Implementation Team kicking off the partnership by creating a digital catalog of all district facilities including not just athletic facilities, but also the classrooms, cafeterias and auditoriums used by a variety of community groups ranging from churches to educational organizations. The pictures, descriptions, pricing, insurance and more are used to create an online marketplace where the community comes to search and view availability and to make requests to use community facilities – resulting in a better customer experience and reducing the number of inquiries school administrators receive.

Streamlining the facility use request and approval process saves facility administrators valuable time, but Facilitron’s platform is more than a request and scheduling tool. The data it collects is transforming the way schools and cities approach managing their assets, helping them make decisions on utilization, maintenance and the effectiveness of their current policies. “Our emphasis is not on just making the data accessible, but to help districts understand the data. We provide a variety of KPIs that districts can use to start understanding not only what data they need to track but also to comprehend how the application of that data can help them drive change,” explains Benjamin.

In the future, Facilitron is intent on developing more data tools to allow schools to better manage and leverage their assets from more of a business services approach. Without it, public schools, continually asked to do more with less, will continue to struggle to balance the facility use required for school programs and the expectations of access from the community.

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Los Gatos, CA

Jeff Benjamin, CEO

FACILITRON is a public space marketplace and provider of facility management and data solutions for public schools and colleges. Through a unique partnership strategy that provides software, setup and support at no cost, Facilitron helps districts create, develop and manage facility use programs that maximize utilization and recovery costs and enable a completely new approach to data-driven facility management. Headquartered in Los Gatos, CA, A Facilitron partnership includes ongoing analysis and business insights that enable districts to create policies that have a major impact on the health and performance of schools. All while allowing for an overlap of resources that benefits both education and the community

Facilitron News

Facilitron Acquires Login Logix

LOS GATOS, Calif: Facilitron, a data-driven facilities management platform and marketplace for schools and public spaces, announced the acquisition of Login Logix, a California maintenance management software company whose products include Maintenance Login, a work order management system, and Facilities Login, a facility scheduling system.

The acquisition accelerates Facilitron's move towards creating a more holistic and integrated facility use platform that includes both facility reservations and work management. The combined platform will provide its users far more powerful business insights and will further advance Facilitron's rapid growth and emergence as an industry leader in facility management.

"We're excited to bring on Login Logix," Facilitron CEO Jeff Benjamin said. "It helps us move towards our goal of having a truly integrated facility management system with the power to transform how school districts manage their facilities."

"With Facilitron we'll be able to scale work order management and better integrate our customers into facility scheduling and reservations," said Tom Rayburn, COO and General Manager of Login Logix.

Customers of Login Logix's most widely used product Maintenance Login, will be able to use Facilitron's core scheduling and reservation platform to create work orders directly from reservations created on the platform. The integration will provide data that will aid Facilitron in completing the development of their own work management system, Facilitron Work set to launch early next year.

The Login Logix team, led by Rayburn and Customer Support and Implementation Manager Mike Patton, will join Facilitron in similar roles going forward.

Financial terms were not disclosed.